Code of Conduct

Our goal is to promote a positive, diverse, and inclusive environment within the scientific community, creating the grounds to foster professional growth, facilitate networking, and maintain productive professional relationships among our members, regardless of age, gender identity, race, ethnicity, socioeconomic background, country of origin, religion, sexual orientation, physical ability, education, and work experience. We expect all our members to strive to abide by and help promote these guidelines.

  • Treat others with respect. We expect all members to treat others respectfully. Even when we hold strong opinions, we should treat others’ views with dignity and courtesy. Understand that disagreements and misunderstandings may occur, but they need to be discussed and resolved in a manner that maintains respectful conduct.
  • Show empathy. Empathize different members’ backgrounds and experiences. Discussion or mention of sensitive issues may trigger negative feelings and distress to others; understand that different life experiences may impact others’ perception of certain topics. When discussing sensitive topics, respect their gravity, and do not make light of the issues with jokes or diminishing comments.
  • Embrace differences. Respect other cultures, including official religious observances and personal habits to clothing. Do not try to impose your own standards upon others. Be aware that habits and behaviors you consider benign may not be viewed as such by others. Displays of affection, such as hugging or touching, may not be acceptable in some cultures. Avoid invading others’ personal space.
  • Embrace diversity. Treat different backgrounds as a source of strength and enrichment. Explicitly seek diversity, especially when you have the power to shape representation in highly-visible positions and groups, such as program committees, keynote speakers, panel participants, etc. While English is often the dominant language within our interactions, our community is largely international. Respect that English is not the native language of many of our members.
  • Misgendering or using incorrect names, especially on purpose
  • Unwelcome comments, especially after requests to stop
  • Discrimination, harassment or threats of violence
  • Offensive and disrespectful comments regarding others’ culture, gender, sexual orientation, ethnicity, age, physical appearance, religion.
  • Microaggressions that intentionally or unintentionally patronize or denigrate members of traditionally marginalized groups.
  • Use of racially-charged or coded language.
  • Mocking someone’s appearance, culture, clothing, accent, or country of origin.

Please refer to MEDES when an unacceptable behavior happens. A target can report to event chairs, the executives of respective conferences, or other event organizers who have been designated to handle such complaints. The conference executives make the final decision on the consequences of unaccepted behaviors and take action accordingly. They help a target understand the process and possible consequences in a confidential manner. If with full information, a target decides to report, then MEDES will assist in filing an official complaint and follow up with the conference executives on appropriate actions to execute. This also applies when a witness becomes aware of an unacceptable behavior directed at another member of the community. Our code of conduct closely mirrors the Policy against Harassment at ACM Activities. Should you have any questions, please reach out to the MEDES committee.

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